Administrative Assistant - The Salvation Army (Bali)

The Salvation Army is seeking a highly organized and proactive Administrative Assistant to join our team in Bali, Indonesia. This role is pivotal in ensuring the smooth operation of our office by providing comprehensive administrative support to our staff and leaders. As an Administrative Assistant, you will be the backbone of our operations, handling a variety of tasks that keep our daily activities running seamlessly.

In this role, you will be responsible for managing office supplies, coordinating meetings, and maintaining our filing systems. You will also be in charge of handling incoming and outgoing communications, ensuring that all documents are properly logged and distributed. Your attention to detail and organizational skills will be crucial in maintaining the efficiency of our office.

This is an exciting opportunity to be part of a dynamic team in Bali, where you can grow both personally and professionally. The Salvation Army offers a supportive and inclusive work environment, where your contributions are valued and recognized.

📋 Tanggung Jawab Pekerjaan

• Managing office supplies and ensuring the office is well-stocked and organized.
• Scheduling and coordinating meetings, both in-person and virtual, using tools like Google Calendar and Microsoft Teams.
• Handling incoming and outgoing communications, including emails, phone calls, and mail, with a high level of accuracy and efficiency.
• Maintaining and updating our filing systems, ensuring all documents are properly logged and stored.
• Assisting with the preparation of reports and presentations for staff and leadership meetings.
• Providing administrative support to our fundraising events and programs.
• Assisting with the management of our volunteer database, ensuring accurate and up-to-date records.
• Supporting the office manager in any additional tasks as needed to ensure smooth operations.

🎓 Kualifikasi & Syarat

• Minimum 2 years of experience in an administrative or office support role, preferably in a non-profit or similar organization.
• Proven ability to manage multiple tasks and prioritize workloads effectively.
• Excellent organizational and time-management skills, with the ability to meet deadlines.
• Strong communication skills, both written and verbal, with the ability to interact with a diverse range of people.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Familiarity with basic accounting principles and practices.
• Ability to work well in a team and collaborate effectively with staff and volunteers.
• Willingness to work flexible hours, including weekends and evenings, as needed.

🛠️ Keahlian

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